Service Procedure

Security & Safety Department

Service Provider - Registration

Kindly read and accept our terms & conditions before applying the application. Kindly check below Steps Tab to see how to proceed for the application.

What you need to complete this service

  • This service can be availed only for companies holding valid trade licenses.
  • Must select the registering activity as per the trade license.
  • Must provide the contact details, including email and mobile phone number, which will be used to complete the registration and further communication.
  • The duration of the registration will be granted based on the selection of 3 Month, 6 Month, or 12 Month when filling out the online form. The HFZA retains the full right to reduce the validity if it finds anything inappropriate in the registration or the activities or to suspend the registration.
  • The Company shall provide the correct details when applying for the service and will not hide or fabricate any wrong information.
  • The Company shall attach the necessary documents, including the work contract agreement, at the time of application and will provide additional documents when requested.
  • The Company agrees to receive the registration card through the registered email and receive further communications.
  • The Company agrees to pay all the fees applicable for the registration and, later on, the entry gate pass fees before going to the entrance gates.
  • Upon receipt of the Registration Card, the Company undertakes to apply through the online portal for the gate passes for its employees and vehicles; if the Company needs additional necessities for the contracted work completion, it will only bring other company employees and vehicles with valid HFZA registration.
  • The Company understands that the HFZA Gates are controlled by its security and safety department, and the department will manage or reschedule the entry-exit timing when necessary.
  • The Company understands that the movements of goods are controlled by the security and safety department and the EHS department and needs prior permission before initiating any goods transportation.
  • The Company undertakes to pay all the fees if the Company or its employees and vehicles violate HFZA rules and regulations or damage properties.
HFZA - Terms & Conditions

Step 1
Fill Information
Provide your correct and complete information to process your application.
Step 2
Signature
Please ensure to include your digital signature to authenticate the document. (Shareholder/Authorized person can sign the document)
Step 3
Provide Documents
Upload all required documents. Kindly make sure your documents are clearly scanned and in a good quality.

Required Documents

  • Trade License
  • Chamber of Commerce
  • Establishment Card
  • Request Letter
    • Individual
  • Passport Copy
    • Company
  • Company Agreement
  • Company Contact Person Passport
    • Shareholder
  • Share Certificate
    • Signing Authority
  • Authority Letter

Conditional Documents

  • Civil Defence and SEWA Card
  • Letter Head of Company
  • Civil Defence Certificate
  • SAIF Zone License
  • Auditor Certificate
  • Sharjah Municipality NOC
  • Environment Approval
  • Security Permit / Certificate Permission
  • Radio Active / Accreditation / Fanr Certificate
  • Permit Building Cleaning Activity and Pest Control
  • TRA Permit From Etisalat
  • Environment Permit for Company and Vehicles
  • Company Registration Application Form
  • Precursor & chemical trade license
  • Security Licene from Ministry of Interior
  • Supporting Documents (if any)
    • Individual
  • Visa Copy
  • Emirates ID
    • Company
  • Company Contact Person EmiratesID
    • License
  • Undertaking Letter
Step 4
Confirm & Submit for Approval
After submitting your application, Kindly wait for an approval from the concern department. In case there is any issue in the provided details or documents, you will be notified by the email.
Step 5
Waiting for Approval
After submitting your application, Kindly wait for an approval from the concern department.
Step 6
Payment
You can Pay the fees for the application. Receipt and Invoice will be send via email.
Step 7
Download Document
You can download the documents you have requested for.